<aside> <img src="/icons/info-alternate_blue.svg" alt="/icons/info-alternate_blue.svg" width="40px" /> This page explains Prolific’s Home Office Budget and how you could go about spending your annual or top-up budget.
If you have any questions, please reach out on #questions-prolific
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Every permanent employee who joins us is provided with a £/$1,000 (inc VAT/sales tax) Home Office (New Joiner) Budget that can be used towards setting up their home office.
The budget enables you to buy suitable equipment such as a desk and a chair or notebooks and pens. The purchased items must be used solely and exclusively for work purposes. Laptops are not bought using this budget.
You can use this budget whenever during your first year. You do not have to use it straight away when you join.
For each following year, every permanent employee receives a £/$200 (inc VAT/sales tax) Home Office (Top-up) Budget for renewing equipment.
Please read through the document on the right before making any purchases to ensure they’re DSE appropriate 👉
You mustn’t exceed the annual £/$1,000 or £/$200 budget (both amounts include VAT/sales tax) when purchasing items as essentially the item becomes the property of Prolific and if Prolific were to partially pay for an item, then Prolific would only own part of it and that’s not possible.
We therefore do not allow partial reimbursements and you should not exceed your budget.
However, if you require an ergonomic piece of furniture that would exceed your budget but is required to make your work-from-home space comfortable and safe, please speak to your manager to discuss whether the additional expense can be taken from your department budget.
If you have your manager's approval, then you can make the purchase and get full reimbursement.
Anything purchased with the home office budgets is owned by Prolific and we could ask you to return or purchase the items if you leave.
The best way to purchase equipment is to log into Spendesk and request a virtual card for the purchase amount. You are also welcome to purchase the item yourself and then submit an expense claim through Spendesk. For all purchases, whether with a virtual card or paid for by you, the billing address must state Prolific's name and address, as per the details below:
For UK Employees, remember to get a VAT invoice and use the following billing address
<aside> 🇬🇧 Prolific Academic Ltd 483 Green Lanes London N13 4BS
VAT Number: 233607523
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